What office coffee actually costs per cup

Nobody on the floor owns the coffee budget. Instant arrives on the supplies order. Pods come off a card. The café down the road is a line of personal receipts. Staff buy their own, and the business treats that as free.

It is not free. It is just uncounted.

Here is how to add it up, using an office or warehouse of twenty as a working example. Your receipts will differ. We cannot guarantee anyone else's prices.

Instant

Cheap on the tin. Check what you actually pay per jar and how many cups you get from it. The rest of the cost, if people do not like it, shows up as a walk to the café. That is a different line.

Pods

Usually dearer per cup than beans, once you count the capsule rather than the box headline. Add a machine lease if you have one. Add the bin. We will not put a cents figure on a brand we do not sell. Open last month's order and do the division yourself.

The café, or staff buying their own

A café cup is several dollars. How many depends on where you are and what people order. Twenty people, two a day, most working days of the year, paid from their own pocket, is a large habit hiding in wages and goodwill. The walk off the floor is extra. We will not invent the minutes. You can see them from the kitchen door.

Bean-to-cup with Arico

From as little as 40 cents a cup for freshly roasted Arabica. That is our starting price. The machine is the part people assume is expensive. On our arrangement it is not: we install a Saeco Royal Plus, service it, and keep it running for as long as you order beans each month.

Do not take a "saving" from this page. Multiply the cups you already pour by what you pay now. Then multiply by 40 cents. The gap is yours to judge.

How to read what you already spend

Pull a month of supplies invoices and a month of reimbursements. Instant and pods often hide in stationery. Café receipts hide in expenses, or they never hit the company because people pay themselves. Both still count if you are asking what coffee costs the floor, the warehouse tea room, or the shop.

Ignore a machine you already own if it is paid off. Count it if you are still renting it.

Milk is not in any of the per-cup talk above. If the floor drinks milk drinks, add milk the same way to every option.

The number that matters

Cups per person per day, times headcount, times the days you are actually open. Run that on what you buy now. Then run it at 40 cents.

How the free machine works is the arrangement behind that 40-cent starting price. The arithmetic on your receipts stands either way.