Boardroom and meeting room coffee machines

A boardroom coffee machine has one job. Put a drink in front of a client before the meeting starts, without someone disappearing to the kitchen while everyone else waits.

The machine that does that well is the one nobody has to be trained on.

Kitchen or meeting room

There are two places it can go. In the meeting room itself, or in the kitchen closest to it. A machine in the room needs power, water, and a bench in that room. Boardrooms rarely have a tap, so it usually runs from a tank someone fills.

A bean-to-cup machine grinds for every cup. Decide whether that sound belongs in the room during a pitch, or a few steps away behind a door.

A button a guest can press

Arico installs a Saeco Royal Plus. It is an automatic bean-to-cup machine: whole beans in a hopper, a grind for each cup, a button. A guest can make their own. So can an assistant who has never touched a coffee machine.

It is not a traditional espresso machine, and it is not a pod machine. The Saeco Royal Plus covers what it does and what it does not.

Who keeps it ready

A meeting room machine is judged at the worst moment. The hopper runs empty, or the grounds drawer is full, with a client watching. Put three checks on the room booking routine: beans in, water in, grounds out.

That is the daily job, and it belongs to someone by name. Anything beyond it is ours. Servicing and tech support are $0 while you order beans each month. Who services the machine explains what that covers.

Meeting rooms change the bean maths

Count meetings as well as people. A working example, not an Arico specification: three meetings a day of four people, one cup each, is 12 cups. Add 15 people at their desks on two cups a day and the day is 42 cups.

At about 7 grams a cup over 20 working days, that is close to 5.9 kilograms. Plan around 6 to 7. What an office of twenty drinks has the sum for the desks on their own.

What we do not supply

We put the machine in. We do not supply cups, saucers, milk, sugar, or a tray for the table. Decide what sits beside the machine before it arrives, because that is what the client sees first.

The coffee is from as little as 40 cents a cup, delivered monthly. The machine is $0 while that order continues. We install in Sydney, Melbourne, and Brisbane, and the postcode confirms the building. A real estate office is the same brief with appraisals on the table.

Where to put it

If the boardroom is booked more often than the kitchen is used, put the machine near the boardroom. If not, the kitchen is closer than it feels, and the machine earns its bench all day instead of during meetings.