How much coffee an office of 20 actually drinks

Before you order a bag, work out how much the floor actually drinks. People guess high and throw stale beans away. They guess low and run out on Thursday. Offices, warehouses, small shops, and small cafes make the same two mistakes.

The arithmetic is a planning tool for the monthly bean order. It is not an Arico package, and it is the number that sits under the free machine: you pay for the coffee, not a rental on the hardware.

The working example

Twenty people on site. Two cups a day. About 7 grams of coffee per cup on a bean-to-cup machine (a common planning dose; your machine may use more or less). Twenty working days in a typical month.

20 × 2 × 7 g × 20 = 5.6 kilograms. Round it to 6 or 7 kilograms so you are not scraping the hopper on the last Friday. A heavier dose or a third cup for a few people will move it. Visitors will move it. Hybrid days will move it.

Scale it to your floor

Under 15 people: the same sum, smaller. Small office coffee machines usually land around 3 to 4 kilograms. Forty people: the same sum, larger. A hundred people: do not guess from a blog post. Ring 0423 980 500.

If the meeting rooms pour extra cups on Tuesdays, count them. If half the warehouse is in three days a week, do not order as if it were five.

A small cafe or a counter that serves customers will not match an office of twenty. Count the cups you actually pour, including takeaway and staff drinks, and use that instead of headcount. If you do not know the number yet, the first month tells you. Say so on the call.

Hybrid days and leftover

Count the days people are actually on site. Leftover at month-end means you ordered high or people still went out for coffee. An empty hopper mid-month means you ordered low, or a busy week landed. Adjust the next drop. Do not "make up for it" with a supermarket bag that then sits in the hopper.

Why a month is the right window

Coffee fades after roasting. Order for the month you will drink, not a quarter that sits. How to store them is a separate problem. Volume is this one.

Order weekly and freight becomes a chore. Monthly is the rhythm Arico already uses for the machine plan. The machine, servicing, and tech support stay at $0 while that order continues.

What this costs

From as little as 40 cents a cup. That is our starting price, not a yearly bill we can name for you. Multiply your cups by 40 cents if you want a sketch. Brian works the real number on the call.

Compare that sketch with what you already spend before you decide the beans are the expensive line. If you are also paying rent on a machine, hire versus free is the next line on the page.